Table of contents
List of contents
Additional deed poll copies
An additional Deed Poll copy is just as additional original Deed Poll document. These documents carry the same legal standing as the original and are often required by banks, government departments, utility providers, and other institutions to update your personal records. They are not photocopies, each copy is individually signed, stamped, and legally recognised.
When legally changing your name via deed poll in the UK, determining the appropriate number of additional copies is crucial for a smooth transition. At Deed Poll Department, we recommend ordering multiple Deed Poll copies to expedite the process of updating your personal records across various institutions.
Why are additional copies important?
Many organisations require an original copy of your Deed Poll, not standard photocopies to process your name change and update their records. Sending out multiple original copies simultaneously allows you to notify several institutions at once, significantly reducing the time needed to complete your name change process. Without sufficient copies, you will need to wait for one organisation to return your Deed Poll before sending it to another, which can be time consuming.
Benefits of ordering additional copies
Update multiple organisations simultaneously
Having several original Deed Poll copies enables you to notify banks, government departments, employers, pension providers, utility companies and other organisations at the same time, helping you complete your name change sooner.
Allow for signing or completion errors
Deed Poll must be signed and dated by the main applicant, and both witnesses must also enter their full names, addresses and signatures. As several sections need to be completed by hand, mistakes can occasionally happen. A Deed Poll should not be overwritten, altered or corrected using correction fluid, as this may affect its acceptance. Ordering a few additional originals means you will have a fresh.
Avoid delays
Many organisations retain your original Deed Poll while processing your application. Having additional originals means you can continue updating your records elsewhere without waiting for documents to be returned.
Keep a spare copy
Before your Deed Poll is fully executed, it must be completed and signed correctly by you and your two witnesses. Having an additional original available means that if a mistake is made during signing, or a document is accidentally damaged, you can simply use the spare rather than waiting for a replacement to be issued.
Be prepared for future requests
Even after your name change is complete, you may need to provide an original Deed Poll when applying for a mortgage, changing jobs, applying for a visa, dealing with pension providers, or for other legal and financial matters. Having spare originals readily available can save time and inconvenience.
Save money in the long run
Ordering additional Deed Poll copies with your initial application is often more convenient and cost-effective than placing another order later should you need more originals.
Peace of mind
Keeping one original safely stored while using the others for your applications ensures you always have a spare available if an organisation requests further evidence of your name change.
How many copies should you order?
The exact number depends on your personal circumstances and the number of organisations you need to inform. On average, individuals order between 5 to 10 copies. Some clients with numerous record holders order up to 15 copies to notify multiple organisations simultaneously.
Assess your needs: List all the organisations you need to notify, such as HM Passport Office, DVLA, banks, and utility companies.
Order sufficient copies: Based on your list, order enough Deed Poll copies to send to multiple organisations simultaneously, ensuring a faster update process.
Consider future needs: Ordering extra Deed Poll copies can be beneficial for unforeseen circumstances, such as needing to provide proof of your name change in the future.